Development Coordinator
Organization: Regional Parks Foundation
Job Type: Full time staff
Location: East Bay
Salary: $36.06-$40.86/hour
Job Summary
ORGANIZATION OVERVIEW
The Regional Parks Foundation (RPF) builds strong community support for East Bay Regional Parks for the enjoyment of all, forever. Founded in 1969, we are an independent 501(c)(3) nonprofit organization dedicated to supporting the East Bay Regional Park District (EBRPD) through philanthropic fundraising, strategic partnerships, and mission-aligned programs. RPF recently launched a 5-year strategic plan that positions the organization for growth in order to expand our reach and impact across the East Bay.
ABOUT THIS ROLE
The Development Coordinator provides essential support to RPF’s fundraising operations, with primary responsibilities in development operations, database management, gift processing, and donor relations. Reporting to the Director of Advancement, this position ensures smooth execution of fundraising activities, maintains accurate donor records, and provides excellent stewardship to donors at all levels.
This is an excellent opportunity for someone early in their fundraising career to gain comprehensive experience in a dynamic, mission-driven organization during an exciting period of growth.
WHO YOU ARE
You are a self-starter who takes initiative, with an eye for detail that keeps donor records clean and accurate. You communicate warmly and professionally, whether drafting a gift acknowledgment or fielding a donor’s question. You are a nature-lover, energized by joining a small team in an entrepreneurial environment, ready to build systems and take on real ownership, all in service of our East Bay Regional Parks.
Full Job Description
RESPONSIBILITIES
Donor Relations & Stewardship
Serve as the primary point of contact for donor inquiries and provide responsive, professional donor service
Process and acknowledge gifts, coordinate pledge fulfillment, and ensure timely, personalized donor communications
Coordinate donor stewardship activities, including recognition programs, mailings, cultivation efforts, and appreciation events
Prepare donor correspondence and other stewardship materials
Collaborate with East Bay Regional Park District counterparts to ensure a seamless donor experience
Database Management & Gift Processing
Manage the donor database (CRM), ensuring accurate gift processing, data integrity, and complete donor records
Generate reports to support fundraising operations and decision-making
Track donor interactions and engagement, conduct regular data audits, and maintain accurate documentation
Reconcile gift records with finance staff and support compliance with applicable policies and reporting requirements
Annual Fund & Membership Support
Coordinate annual fund and membership activities, including direct mail, email, online giving, renewals, and donor communications
Monitor campaign performance and track key metrics
Support donor acquisition, retention, and peer-to-peer fundraising initiatives
Maintain online giving platforms and donation pages
Major Gifts & Campaign Support
Conduct prospect research and prepare briefing materials for donor meetings and solicitations
Maintain major gift prospect records, pipeline reports, and campaign tracking
Coordinate logistics for donor visits, meetings, and cultivation activities
Support capital campaign planning, tracking, and reporting as needed
Development Operations & Administration
Coordinate day-to-day development operations, including calendars, files, meeting support, budgets, vendors, and department supplies
Support Board Development Committee meetings by preparing agendas, materials, and minutes
Assist with compliance matters to ensure the Foundation remains in good standing
Support the Executive Director and Director of Advancement on special projects as needed
Communications & Marketing Support
Coordinate with communications functions to develop donor-facing materials
Assist with creation of annual reports, impact reports, and case statements
Support development of campaign materials and collateral
MINIMUM QUALIFICATIONS
Required Experience
Three (3) or more years of experience in nonprofit development, donor relations, office administration, or related field
Experience with database management and process improvement
Customer service or client relations experience
Preferred Experience
Experience with Blackbaud Raiser’s Edge NXT
Previous nonprofit development or fundraising experience
Event coordination experience
Education
Bachelor’s degree preferred
High school diploma or equivalent required
License/Certification
Valid California Driver’s License
KNOWLEDGE, SKILLS & ABILITIES
Knowledge Of:
Basic fundraising principles and donor relations best practices
Database management and CRM systems
Gift processing and acknowledgment procedures
Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Online giving platforms and digital fundraising tools
Customer service principles
Basic project management
Ability To:
Maintain high attention to detail and accuracy
Organize and prioritize multiple tasks and deadlines
Communicate professionally and warmly with donors and stakeholders
Work independently and as part of a team
Maintain confidentiality and handle sensitive information appropriately
Learn new systems and technologies quickly
Write clearly and proofread carefully
Provide excellent customer service
Exercise sound judgment and problem-solving skills
Adapt to changing priorities in a dynamic environment
Work with diverse individuals and groups
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
Hybrid work environment – will work remotely with regular presence in EBRPD offices (Oakland and Pleasanton) and park sites
Standard business hours (Monday-Friday, 9am-5pm) with flexibility for occasional evening or weekend events
Primarily office-based computer work with ability to sit for extended periods
Occasional light lifting and carrying (up to 25 pounds) for event setup and office needs
Local travel within the Bay Area for meetings, events, and park site visits
TO APPLY
Please submit your resume/cover letter through our website at regionalparksfoundation.org/careers/development-coordinator.
Applications will be reviewed on a rolling basis until the position is filled. Priority consideration will be given to applications received by August 7, 2026.
The Regional Parks Foundation is an equal opportunity employer committed to building a diverse and inclusive team. We encourage applications from candidates of all backgrounds. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, sexual orientation), national origin, age, disability, genetic information, marital status, veteran status, and/or any other protected classes.