Planned Parenthood Northern California (PPNorCal) is seeking an Institutional Development Specialist in our Concord Admin office. This role is full-time, 40 hours per week. PPNorCal provides a comprehensive benefits package including 100% employer paid medical insurance for the employee, 50% employer paid medical insurance for dependent children, dental and vision coverage, employer paid life and long-term disability insurance, 15 days of paid time off to start, 10 paid holidays, and a 403(b) retirement plan with 4% employer match.    

APPLICATION INSTRUCTIONS: After review of your application, resume and qualifications, you may be invited to the next phase of the selection process, which includes a pre-recorded video interview, responding to screening questions. If you are being invited to do the video interview, you will receive an email and text with the video platform link and will have 5 days to complete this video interview.

SUMMARY

The Institutional Specialist ensures the efficiency and effectiveness of the organization’s fundraising activities by providing a high level of analysis and expertise to support the Development Department with an emphasis on supporting and advancing the Institutional Philanthropy team through high-level grant writing and funder reports that drive philanthropic revenues. This position will oversee complex data management for the grant process.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Ensures compliance with the flow of a complex, deadline driven calendar of grant reports and submittal, data management, and research for the Institutional Philanthropy team.
• Maintains and utilizes fundraising and grants management software to manage grant preparation, notes, and actions and generates standard reports and creates custom reports as needed.
• Researches donor and project-specific funding opportunities; prepares briefs and recommendations based on findings.
• Ensures fund tracking across departments (including Finance) by preparing documentation on grants received and communicating with relevant staff, in a timely manner after grants are received.
• Writes grant reports and/or proposals for Institutional funders.
• Manages proposal submission to selected government agencies, foundations, and corporations.
• Writes and edits proposals and reports. Maintains and implements organizational systems, including managing digital files in convention with protocols.
• Supports PPNorCal in all fundraising activities as needed, including off-site activities and off-hours fundraising events.
• Creates and designs external outreach marketing materials to support institutional philanthropy efforts.
• Promptly writes, sends, and tracks acknowledgement letters and correspondence for grants received and ensures other team members complete acknowledgement letters.
• Active participation in the advancement of PPNorCal’s Diversity, Equity, and Inclusion commitment.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities but oversees some departmental processes.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B. A.) from a four-year College or university and 2-3 years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, technical grant procedures, and governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, and the public. Strong writing, proofreading, editing, and grammar skills. Strong diplomacy and communication skills.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS

To perform this job successfully, an individual should have intermediate to advanced knowledge of Microsoft Word and Outlook (including email and calendar systems), beginning to intermediate knowledge of Microsoft Excel. Demonstrated knowledge of grant-tracking databases preferred, especially Raiser’s Edge.

PROTECTED HEALTH INFORMATION (PHI) ACCESS REQUIREMENT

No access to PHI is required by this position.

CERTIFICATES, LICENSES, REGISTRATIONS

None required for this position.

OTHER SKILLS, ABILITIES, QUALIFICATIONS

• Experience with nonprofit organizations in a fundraising and grant-writing capacity required.
• Excellent professional writing skills with the ability to compose and edit business communications.
• Must possess the ability to organize, prioritize, and manage multiple tasks/projects with minimal supervision.
• Must possess the ability to handle multiple priorities and tight deadlines with professionalism and attention to detail.
• Strong desire to work and excel in a fast-paced, results-driven organization.Must possess the ability to manage time effectively and implement systems to track and meet deadlines.
• Excellent telephone communication and interpersonal skills: helpful, friendly and courteous in all contacts with board members, donors, volunteers, staff, and outside vendors.
• Must have a commitment to teamwork and a willingness to assist other departments as needed.
• Available to work occasional weekends and evenings, if needed.
• Must possess a commitment to be part of an organization that supports quality health care and health care access for all.

Pay Range: Planned Parenthood Northern California (PPNorCal) supports California’s new law (SB 1162) enhancing pay transparency. This new law requires employers with 15 or more employees to include a pay range in job postings. The pay range reflects the compensation that a new employee can expect to receive if offered employment. Employees with more experience, education, and other qualifying factors may be compensated at a higher rate of pay. The pay range for this position is: $64,480.00 - $66,240.00 annually

Planned Parenthood Northern California is an equal opportunity employer and works affirmatively to include diversity among its staff and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender identity, sexual orientation, national origin, age, disability, income, marital status, or any other irrelevant dimension of diversity. PPNorCal values collaboration between employees of diverse backgrounds and experiences.

We provide healthcare and education services to 137,000 adults and youth every year at 17 health centers located throughout 20 Northern California counties. Planned Parenthood Northern California offers high-quality, affordable health care to all, regardless of income, insurance, or immigration status. We care. No matter what!

Our experienced and caring medical staff gives each patient honest information and personal attention. We provide a full range of services, including birth control, breast exams, cancer screenings, medication and in-clinic abortion, pregnancy testing and counseling, prenatal care, PrEP, and nPEP to prevent HIV infection, STD screening and treatment, vasectomy and infertility services, gender-affirming hormone therapy, and more.